Hospital Cybersecurity Checklist: 10 core steps that you need to check now

15 October 2021 • 9 min read
Hospital Cybersecurity Checklist: 10 core steps that you need to check now
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Hospital cybersecurity remains one of the top issues in the healthcare industry. As of 2020, 18% of hospitals stated that they spend 1-2 percent of the current IT budget for cyber security. 24% hold a share of 3-6%.

Spend of IT budget for cybersecurity (healthcare organizations)

Why do clinics and hospitals keep investing in cyber security instead of improving their management systems? The matter is that healthcare is an extremely sensitive area. To provide patients with the services they need, it's vital to collect information that must be kept private and safe.

Over 77% of healthcare organizations have been experiencing data breaches already. This situation may result in severe consequences for any medical center: losing patients and even shutting down the clinic.

Tom Kellermann, chief cybersecurity officer of Carbon Black, tells in the interview to HealthTech: "Health information is a treasure trove for criminals. By compromising it, by stealing it, by having it sold, you have seven to 10 personal identifying characteristics of an individual."

Stolen data can be used for many purposes, including extortion of money. Recently, CBS News reported on stealing medical records and selling them on the dark web.

However, extortion of money is not the only purpose for stealing medical records. This information creates fake IDs to buy any medical device or drugs and file insurance claims.

So how can healthcare organizations reduce the risk of data leaks?

In this article, we are going to describe the problem of cybersecurity in hospitals and clinics.

Additionally, we will provide you with a hospital cybersecurity checklist. This information will be useful for software development for any healthcare organization: clinic, hospital, or nursing center.

We will also give you a comprehensive overview of how hospital cybersecurity impacts practice and to what consequences ignoring cybersecurity may lead.

Read also: Developing mHealth app from scratch.

Reasons to Conduct the Hospitals Cybersecurity Audit

Health industry cybersecurity practices start with the understanding of the existing issue. Currently, 62% of clinics feel unprepared to mitigate cyber risks. Meanwhile, the average cost of a data breach in healthcare has reached $6.5 million.

Statista has analyzed cyber security incidents that US organizations experienced in 2020. 57% of clinics have been affected by phishing attacks. 21% have experienced credential harvesting attacks, while 20% have suffered from ransomware.

Share of significant cyber security incidents experienced in U.S. healthcare organizations in 2020

Security risk assessment can showcase the weak points and indicate the factors that may cause problems with security in the future. Any healthcare cybersecurity checklist should start with a hospital cybersecurity audit.

The main objective of this audit is to protect and secure information from different threats related to electronic documentation and ePHI. It will help you conduct a comprehensive check for vulnerabilities and develop a further plan to build a high-protected system for data management.

We outline 5 top reasons to conduct an audit of your healthcare facility's cybersecurity.

Identification of potential gaps in security

Cybersecurity checklists for healthcare facilities never stop to remind us: you should always be aware of the gaps in security your organization has.

Unfortunately, many clinics and hospitals ignore this problem and do not spend enough time identifying gaps. However, if you want to protect your patients' information, you need to introduce a framework to identify problems in your security.

Development of breach response plan

When improving hospital cybersecurity, organizations frequently adopt new approaches to security. For example, they start to develop plans in case a breach happens. Therefore, if the problem occurs, the hospital or clinic knows exactly how to reduce risks and negative consequences.

Staff training and awareness

Integration of hospital medical device cybersecurity systems may also require additional staff training. Make sure that anyone in your organization is aware of the problems data breaches may cause.

Create a list of strict rules and regulations on software usage. It will be a good idea to put roles on your staff with different access to information.

Preventing attacks

If your organization is permanently under attack, you need the solutions immediately. But what if you have never been into this situation? You need to start working on preventing attacks now. Always keep your software up to date and ensure endpoint protection.

Reducing the risks from third-party devices

Many organizations use third-party devices in their everyday routine. However, it's important to make sure that all of these devices are protected. It will help you to protect your portals as well as networks.

Read also: Doctor Appointment App Development Guide

Hospital Cybersecurity Checklist

Creating a checklist for hospital cybersecurity requires an understanding of two industries: healthcare and cybersecurity. 66% of healthcare organizations confess that they have problems with hiring such a specialist.

If you are one of them, our security checklist for healthcare organizations will help you make the first steps towards success.

Adopt Cloud Storage to protect your data

Adopting cloud providers, never forget to use cloud visibility and control tools to monitor cloud usage. According to the latest research, it will help reduce the number of security issues by 30%.

Get compliance certifications

Conducting in-house assessments may not be enough to run your healthcare organization successfully. In many cases, you need to pass third-party audits additionally. Therefore, you need to get all necessary certifications: HIPAA, FISMA, GDPR, and PCI DSS.

Keep all threat surfaces under control

Currently, the surface for threat has increased significantly. IoT, BYOD, big data, any mobile device: you need to ensure that any surfaces are equally covered by protecting measures.

Introduce security breach detection practice

According to an IBM report, the average time to contain a breach was 80 days in 2021. If you are not aware of your cyber security problems, you are in the risk zone. Therefore, you need to check the state of a data breach regularly.

Make sure you use Firewall

Every organization knows: security should start with a firewall. It is the basic way to defend information from any cyber attack. The firewall works in the following way: it blocks the attack, so you have a chance to prepare for it (in case you haven't developed a breach response plan).

Make backups as frequently as it is possible

The disasters happen. Cybersecurity for a medical device cannot prevent a catastrophe. Yet, you can prepare for the consequences. If you have all information backed up, you can be sure that downtime of your systems won't affect the work of your staff.

Limit the access to the system

It's vitally important to limit access to different system directories. Set the roles for your staff to make sure that anyone gets proper access. Look for a vendor who can help you with that. Currently, many providers offer a wide range of services that allow setting limits to the roles.

Check the security of WiFi

Guidelines for cybersecurity in hospitals clearly state: there should be a network used for personal goals, and a protected network should be used for professional goals. The more devices can connect to your network, the weaker the security is.

Never skip system updates

Regular updates of all systems and programs are important to keep them safe. The matter is that every update presupposes that the system automatically fixes some problems with security and detects vulnerabilities. Therefore, the protection level of your systems is high.

Personal accounts for everyone

We have already discussed the necessity to set different roles for your staff, but it is important to clarify the need to create a personal account for every employee. If you put several employees under one account, you put your hospital at risk.

In this 10-step checklist for hospital cybersecurity, we've explained key factors that have a huge impact on your organization's security.

5 Cybersecurity Best Practices for Hospitals

Cybersecurity best practices for hospitals outline the basic cybersecurity principles in all other organizations that adopt electronic records. We have defined five best practices that will help you make your hospital more protected.

Adhering to HIPAA rules is obligatory at any stage

Health Insurance Portability and Accountability Act regulates the activity of any healthcare organization offline and online and other digital health regulation organizations. Currently, any product related to the healthcare industry must be developed to comply with HIPAA rules. Otherwise, it won't be able to provide services legitimately.

Always have a recovery plan for your data

Keeping information safe and backing it up for the case of an emergency is one of the points of the healthcare cybersecurity checklist. Indeed, a recovery plan is one of the best practices for any industry that may fall victim to cybersecurity. However, a recovery plan should also stick to some rules. It is important to split up information when you back it up. Also, you need to detach it from the production system.

Control information you share with your staff

According to Forbes, 58% of all data breaches were initiated by insiders. Therefore, you must always control the information you share with your staff. You can start with managing and segregating domain names, file and folder attributes, cryptographic attributes, physical or IP addresses, and digital signatures.

Encrypt your data

Another best practice that was adopted by the healthcare industry is data encryption. Anytime data is transferred to or from your organization, it must be encrypted for a recipient to get it. Currently, data encryption is one of the urgent issues for the whole healthcare industry.

Risk assessment practice must be regular

Conducting risk assessment once in a lifetime won't help to create a well-protected information space. Therefore, you must conduct assessments regularly, especially if you have not hired an IT specialist who can take the security issues under control yet.

Hire tech company for auditing & improving healthcare cybersecurity threats

Cybersecurity for healthcare requires our precise attention. Organizations regularly face many problems: service attacks, spear phishing, malware, ransomware, and spyware usage. Fortunately, you don't need to deal with all these problems on your own.

We at Softermii can help you with cybersecurity audits and work on any threats that may appear. Healthcare data security is one of the biggest issues we deal with when creating software and apps for clinics and hospitals. We know that data breaches can cause huge losses. We prevent any failure and invest in the protection of your data. Due to a cross-dependent modular approach, we facilitate any potential breach.

We're sure that organizations should take care of security from the first moment they order healthcare management systems or any application for a hospital or clinic. Therefore, each client gets full control over security issues during the process of software or app development.

We integrate all systems and certificates that help to run a software or app safely. Additionally, we offer our clients maintenance services to back up their data, update software regularly and detect possibilities of a data breach.

Take cybersecurity under control

Hospital cybersecurity remains one of the biggest issues for the industry. Clinics, hospitals, and nursing centers are ready to invest in developing safe and well-protected systems to prevent a data breach or any attack.

Fortunately, development companies don't leave this issue unattended. They create efficient systems that help to reduce risks and improve the security of the organizations.

If you are looking for a company that can help you with cybersecurity, don't hesitate to give us a call. We at Softermii have a team of 100+ development experts who will take care of any of your security issues. Our DevOps team will help to integrate systems that will guarantee the protection of your data.

We're convinced: the healthcare industry requires a professional approach to the tiniest detail. We will make sure that all the trends in medical software development will be preserved, but at the same time, the security won't be affected.

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